Importing digital images into DIP

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  • #21030
    chrisb
    Participant

    We are looking to issue digital cameras to our visiting officers, for them to take photos of evidence, and then import into DIP.

    I would be grateful for others’ procedures, policies or comments about such a process, in particular:

    [list:8b531ee3d6]- How do you address the issues of verification of the originals / confirming that images have not been manipulated between camera and DIP system?

    – Are cameras adequate, or do you feel you need portable scanners?

    – How do you group a collection of image evidence for indexing? Do you have each image as a separate DIP document, or can you link them together in some way?

    – As the view screen on the camera isn’t of the same resolution as the monitors in the offfice, how does the VO ensure they have taken a usable image?

    – Does the VO import and index the images themselves, or are they passed though the normal indexing team?[/list:u:8b531ee3d6]
    Thanks in advance

    email: chris.baker@dacorum.gov.uk

    #4186
    Mikeb2
    Participant

    I would advise against using cameras as a scanner has a much superior resolution.

    Getting a portable one will be a challenge but I’ll bet they exist somewhere.
    😀

    #4187
    Anonymous
    Guest

    Have you asked the software vendor about inputting camera images – i.e. the people who sold you the DIP system. They may have already looked into it for another authority.

    I can’t think of a way to ensure images have not been altered though. Any image taken by a digital camera is likely to go onto a small memory card. This card could be removed from the camera, images uploaded to a PC via a card reader, edited, then transferred back onto the card. Outlay about £10 from Dixons etc.

    Portable scanners not difficult to get. Just buy one that is powered via its USB cable. This can then be operated without an additional power supply. (I’d take a spare laptop battery though and make sure you plug your laptop into the mains where possible)

    #4188
    Hilly
    Participant

    We copy the images from the camera straight onto the tablet pc while still at the visit, then every thing including the form go in a folder that is sent to the indexer when we come back to the office.

    With practice you can get better images with the camera than even the office scanners, especially documents that are faint, such as self carbonating wageslips etc.

    How did you verify that documents hadn’t been altered before? It’s easier to alter a paper document that a digital image.

    The vo’s enter details on the form and we include a declaration that they sign to say that they have viewed the original documents.

    8)

    #4189
    Mikeb2
    Participant

    What make/model of tablet do you use?

    And how do you find them to use?

    Just curious!

    thanks

    #4190
    Hilly
    Participant

    We have Toshiba Portege tablets, and find them excellent. The fact that they are equally easy to use in laptop and tablet modes is a great help.

    The next stage is to be able to access back office systems whilst mobile and there have been some problems trying to use 3G/GPRS cards but we are currently experimenting with wireless connectivity which is going very well.

    8)

    #4191
    chrisb
    Participant

    What software do you have on the tablets at the moment?

    Do you VOs have access to donwloaded system info, or do they take screen prints with them?

    #4192
    Hilly
    Participant

    They’ve got Windows XP tablet edition on, which includes Windows Journal that enables you to capture signatures.

    Our DIPS system has a “Briefcase” module which means we can copy any document held on Comino to view whilst out of the office.

    Once we have persuaded the Council to create a wireless network accross the bay we’ll be able to gain access to all back office systemns including email, and in theory assess a claim and issue notifications in the home. Well that’s the theory anyway!

    8)

    #4193
    Anonymous
    Guest

    We have just started using Digital Cameras and found our biggest problem is converting the images into .tif files because of their size and to allow us to deal with the image in our DIP system (Anite).

    At the moment, we download the images, print them off and then scan them into the system!! 😳 Could we make it anymore difficult?

    Can anyone advise if they have this problem and how you deal with it? If you don’t have this problem, in what format do you load your images into your DIP?

    Any help would be much appreciated.
    Mary

    #4194
    Hilly
    Participant

    We load the images as .jpg as they come off the camera.

    In general they seem to be around 950kb in size, doesn’t seem to be a problem on our dips system.

    8)

    #4195
    Anonymous
    Guest

    Hi Mary,

    We had a similar problem with file sizes a while back. The reply I had to my post really helped.

    https://hbinfo.org/forum/viewtopic.php?t=5949

    Good luck
    Mark

    #4196
    Anonymous
    Guest

    Hi guys,

    thanks for the replies.

    I’ve had a look at the Image Resizer and I think we’ll have a go. 😆

    thanks for your help.
    Mary

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